Administrative and Business Processes Survival Guide A-Z

The Survival Guide is your online desk manual for administrative and business processes at University of Houston-Clear Lake. The Survival Guide was compiled using web resources from various administrative/business departments and policy information.

We welcome your feedback and suggestions to improve the Survival Guide. If there are items that you would like added or expanded upon, please contact the Planning and Budget office at BudgetOffice@uhcl.edu.

Note:  You will need to log into office.com for access to videos and some forms.

Use the Search field to type in any word for searching the whole site (i.e. Video).

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• Academic Calendar
• Accessibility Support Center
• Account Listing
• Accounts Payable
• Additional Compensation Guidelines
• Adjunct Faculty Form
• Adjunct Faculty Handbook
• Administrative Policies and Procedures
• Advising
• Airline Reservations
• American Association of Collegiate Registrars and Admission Officers
• American College Personnel Association
• Annual Budget
• Annual Fee Approval Timeline
• Art School for Children and Young Adults
• Association for Student Conduct
• Authorization for Moving and Relocating Expenses
• Background Checks for Employees
• Budget
• Business Operations
• Campus Maps
• Campus Solutions
• Campus-Wide Contracts
• Car Rental
• Careers at UHCL
• Cash Deposits - Video
• Catalog
• Center for Autism and Developmental Disabilities
• Center for Executive Education
• Center for Faculty Development
• Center for Robotics Software
• Center for Workplace Consulting
• Check and Cash Management (PDF)
• Class Schedule
• Clock In for work (PDF)
• College of Human Sciences and Humanities
• College of Business
• College of Education
• College of Science and Engineering
• Compensation
• Computer Labs
• Computer Support (IT)
• Concur - Expense Reporting Tutorial Video (12:34 min)
• Concur - Overview Video (7:03 min)
• Concur - Travel Request Tutorial Video (10:18 min)
• Contract Administration webpage
• Contracts - Contract Administration Guide  
• Contracts - Performer Agreement - Use for performing artists such as musicians, DJs, dancers, etc. (PDF) 
• Contracts - Revenue Contract Form (DocuSign)
• Contracts - Services Agreement - Services provided BY UHCL (Revenue Contract) (PDF)
• Cost Center Action Form (PDF)
• Cost Center Manager Training Video
• Cost Center Request for Action Form (PDF)
• Cost Center Verification Video
• Counseling and Mental Health Center
• Courses and Syllabi
• Dean of Students
• Department of Education Campus Security and Safety
• Department Request for Action Form (PDF)
• Department Request for Action Form Instructions (PDF)
• Departmental Property Custodian - Docusign
• Dining Options
• Direct Deposit Edit (PDF)
• Direct Deposit setup (PDF)
• Email - Accounts Payable
• Email - AVP Business Operations
• Email - Budget Office
• Email - Contracts
• Email - Dock
• Email - Facilities
• Email - Human Resources
• Email - IT Support Center
• Email - Mailroom
• Email - Print Services
• Email - Procurement
• Email - Scheduling
• Email - Travel Office
• Emergency Management
• Employee as Vendor for reimbursement
• Employee Injury & Illness Reporting
• Employee Self-Service Guide (PDF)
• Employees Retirement System of Texas
• Environmental Institute of Houston
• Environmental, Health and Safety
• Facilities
• Facilities - Ad Astra Event Scheduling Site
• Facilities - Ad Astra Instructions (PDF)
• Facilities Management and Construction
• Facilities - Scheduling Policy and Procedures Including Rates (PDF)
• Facilities Use Policy (PDF)
• Facilities Work Request Submission site
• Facility Work Request Instructions (PDF)
• Faculty Policies and Guidelines
• Federal Tax Exemption (PDF)
• Finance Training - Account codes
• Finance Training - Check and Cash Management Policy (PDF)
• Finance Training - Hyperion reports (MP4)
• Finance Training - Procurement
• Finance Training - Understanding 1074 (PDF)
• FMC Work Request Instructions (PDF)
• FMC Work Request Submission site
• Food Services
• Frequent Taxable/Non-taxable Fringe Benefits (PDF)
• Fund Codes (PDF)
• GCMS Sign-In Page
• General Support Services
• Health and Human Performance Institute
• Health Center
• Hiring New Benefits Eligible
• HR - Additional Compensation Guidelines
• HR - Director Level and Above Search Process Checklist (PDF)
• HR - FMLA
• HR - HRMS Security Access Form
• HR - Jobs
• HR - Job Analysis
• HR - Leave
• HR - Position Description Writing Guide (PDF)
• HR - Position Request/Reclassification Form (PDF)
• HR - Retirement
• HR - Separation from the University
• HR - Separation Packet (PDF)
• HR - Sick Leave
• HR - Training and Development
• HR - Training Calendar
• HR - Vacation Leave
• HRIS PS security access request (PDF)
• Human Resources
• Hurricane/Severe Weather Guide
• Hyperion Budget Balance Check - Video
• Hyperion Budget By Department with Graph - Video 
• Hyperion Budget vs. Actuals Inquiry - Video
• Hyperion How to Add a New Cost Center - Video
• Hyperion How to Navigate the Search and Enter Budgets Form - Video
• Hyperion How to Pick up a Report Batch - Video
• Hyperion How to Run Reports - Video
• Hyperion How to Turn on User Point of View - Video
• Hyperion Login Page
• Hyperion Report Book - Video
• Individual Vendor Coversheet
• Information Security
• Institutional Research
• Instructional Design and Technology
• Instructions on How to Submit a Work Request (PDF)
• International Association of Campus Law Enforcement Administrators
• IT - Software and Application Inventory
• Jobs
• Job Analysis
• Library
• Log in to Outlook 365
• Long distance/mailbox
• Longevity Pay Chart (PDF)
• Mail Room
• Manager Self-Service Guide - approving time (PDF)
• Microsoft Excel training
• Microsoft Office 365 Training
• Microsoft Outlook training
• Microsoft PowerPoint training
• Microsoft Teams Videos
• Microsoft Word training
• Mileage rates
• Most Frequent Taxable/Non-taxable Fringe Benefits (PDF)
• Motor Vehicle Rental Tax Exemption Certificate (PDF)
• National Association of Student Personnel Administrators
• New Employees
• New Hire Materials and Information
• News & Events
• Office 365
• Office of Environmental, Health and Safety
• Office of Facilities, Management and Construction
• Office of Human Resources
• Office of Planning and Budget
• Office of the President
• Office of the Provost and Senior Vice President for Academic Affairs
• Official Tax Documents
• Orientation and New Student Programs
• Parking Permits
• Part-time Employment
• PASS - Employee Self-Service Guide (PDF)
• PASS - Manager Self-Service Guide (PDF)
• PASS navigation documentation
• Password Reset
• Payment Works - UHCL Portal
• PaymentWorks Initiator Handbook (PDF)
• PaymentWorks Initiator Training (PDF of PPT)
• PaymentWorks Vendor Registration Supplemental (PDF)
• Payroll
• Payroll Check Procedure (PDF)
• Payroll schedules
• P-Card - GCMS Sign-In Page
• P-Card Training Workshop - Video
• P-card video - reconciling
• P-Card web page
• Pearland
• PeopleSoft HR guide for employees (PDF)
• PeopleSoft HR guide for managers (PDF)
• Phone & E-mail Directory
• Planning and Assessment
• Planning and Budget
• Planning and Budget - Request to Budget New Revenue and/or Fund Balance - Instructions (PDF)
• Police
• Police - Campus Access Requests
• Print Services
• Procurement and Contracts
• Procurement Card (P-card)
• Procurement Forms
• Psychological Services Clinic
• Receiving
• Records Retention Schedule (PDF)
• Registrar
• Reports - 1074 Report Guide - How to read the 1074 (PDF)
• Resign from UHCL (PDF)
• Safety & Health Program Manual
• Scheduling of Facilities
• Scheduling Policy and Procedures Including Rates (PDF)
• Security - HRMS Access Form (PDF)
• Separation from the University
• Separation Packet (PDF)
• Set Up Direct Deposit (PDF)
• Space Usage Efficiency (PDF)
• Sponsored Programs
• State Office of Risk Management
• Strategic Partnerships
• Student Success Center
• TAP employee training
• Taxable/Non-taxable Fringe Benefits (PDF)
• Taxable Payments or Reimbursements to Employees (PDF)
• Teachers Retirement System of Texas
• Testing Center
• Texas Attorney General
• Texas Governor
• Texas Higher Education Coordinating Board
• Texas Hotel Occupancy Tax Exemption Certificate (PDF)
• Texas Legislative Budget Board
• Texas Legislature Online
• Texas Medical Center
• Time Reporting and Absence Management (TRAM)
• Training Access Portal (TAP)
• TRAM - Glossary of Terms (PDF)
• TRAM - How to Submit an Absence Request (PDF)
• TRAM - How to Submit an Absence Request (video)
• TRAM - Manager's Guide (PDF)
• TRAM time system
• Travel
• Travel processing video
• Travel Related Forms
• Travel Related Resources
• Travel Training
• Two-Factor Authentication with Duo
• UHCL Administrative Policies and Procedures
• UHCL Brand Guide
• UHCL Campus Store
• UHCL Emergency Management Plan (PDF)
• UHCL Evacuation Plan (PDF)
• UHCL Health Alert (COVID-19) webpage
• UHCL Leadership Team
• UHCL Police Department
• UHCL Security Access (PDF)
• UHCL Vehicle Purchase Replacement Request (PDF)
• University Advancement
• University Computing & Telecommunications
• University of Houston System
• University Police
• University Staff Association
• Username Lookup
• Vehicle Purchase Replacement Request (PDF)
• Vendor Hold Status Search
• Vendor Information
• Vendor Payment Inquiry
• Vendor Payment Inquiry Instructions (PDF)
• Vendor - Payment Works - UHCL Portal
• Vendor - PaymentWorks Initiator Handbook (PDF)
• Vendor - PaymentWorks Initiator Training (PDF)
• Vendor - PaymentWorks Vendor Registration Supplemental (PDF)
• Vendor Setup Requirements
• Vendor Setup Requirements for PeopleSoft Database (Individuals and Businesses)
• Veteran & Military Resource Center
• Video - Asset Mgmt - Fixed Assets Training
• Video - Budget Report - 1063
• Video - Cash Deposits
• Video - Cost Center Verifications
• Video - Facilities Requests
• Video - Gifts to UHCL
• Video - Hyperion Budget Balance Check 
• Video - Hyperion Budget By Department with Graph
• Video - Hyperion Budget vs. Actuals Inquiry 
• Video - Hyperion How to Add a New Cost Center 
• Video - Hyperion How to Navigate the Search and Enter Budgets Form 
• Video - Hyperion How to Pick up a Report Batch 
• Video - Hyperion How to Run Reports 
• Video - Hyperion How to Turn on User Point of View 
• Video - Hyperion Report Book 
• Video - P-card Reconciling
• Video - P-card Training
• Video - PeopleSoft, Excel, Verification tips & tricks
• Video - Police Department Services
• Video - Requisitions
• Video - Travel processing
• Video - Space reservations Ad Astra
• Video - Vendor Setup
• Video - Voucher training
• Video - Year End Information
• Vision, Mission and Values
• VPN client - Cisco AnyConnect (PDF)
• W-9 (PDF)
• Welcome Center
• Wi-Fi Connection
• Writing Center
• Writing Center (Tutoring)